Headquarters Library Meeting Room Online Request
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To request audiovisual equipment, fill out the AV Equipment form and return it to Library Administration with payment at least 3 business days prior to your reservation. A $20.00 late fee will be applied to any AV Equipment requests received after the 3 business day policy.
Table/Chair set up is only available at the Headquarters Library Monday through Friday and depends on the availability of Library staff. Tables and chairs are provided in the rooms and groups may set the room up themselves at no cost.
The Libraries cannot guarantee specific room set ups unless table/chair set up is requested by the individual reserving the room.
Early Openings are only available at the Headquarters Library Monday through Friday and depend on the availability of Library staff. The Library will only open early for Barrett Community Room reservations.
If your meeting requires an early opening, please contact Library Administration at firstname.lastname@example.org or 864-596-3507. You will not be able to reserve early opening hours with the online meeting room reservation system.
I. The Spartanburg County Public Libraries’ Behavior Policy stipulates appropriate behavior for meeting room conduct. The person(s) or organization(s) conducting the meetings accept full responsibility for proper conduct and for any damage to Library property by those attending. A responsible adult must be present at all meetings.
II. Priority for use will be given to Library-related programs and those co-sponsored by the Library.
III. Spartanburg County nonprofit groups will be granted permission for free use of the meeting areas on a first-come, first-served basis, provided they have completed a meeting room application and provided reliable contact information. For-profit users and out of county nonprofit groups will pay a rental fee, as detailed in the library’s current fee schedule.
IV. If using audio-visual equipment, applicant for use of a meeting area must first complete an Audiovisual Equipment Reservation form at least 3 business days in advance. The groups/individuals using Library equipment are responsible for damage, loss or theft of equipment for which they sign.
V. Meetings may only be booked 90 days out of the current date for all locations.
VI. Users of the facilities may charge for registration or materials used in the program or allow membership fees to be collected. Money may not be collected for any other purpose. Sale of services or goods on site is prohibited unless sponsored by the Library. The Library will not take registrations or collect money for non-Library sponsored events.
VII. Organizations or individuals using Library meeting areas shall be required to indemnify and hold harmless the Library from any and all claims or actions attributable to the use of the Library facilities. Depending on the proposed use, the sponsors may be required to provide a certificate of insurance naming the Library as additional insured.
VIII. No signs or equipment may be installed or posted on library property without prior approval.
IX. The library reserves the right to move an activity or program to another suitable location within the library.
X. Use of the library meeting rooms does not imply endorsement by the library staff or Trustees of the viewpoints presented.
XI. Users of the facilities must allow the appropriate amount of time for set up and clean up. Events with food must take trash out at Branch libraries. If room is not properly cleaned after meeting, the Libraries reserve the right to charge the organization a clean up fee.
XII. Notice of cancellation must be made at least 24 hours in advance. Two cancellations without proper notice or no shows will result in forfeiture of meeting room privileges for a 12-month period.
XIII. Meeting Rooms may not be reserved for personal celebratory or social events (ie. baby showers, bar mitzvahs, bat mitzvahs, birthday parties, bridal showers, retirements parties, weddings, etc).
The County Librarian reserves the right to refuse reservation requests at his/her discretion.
By clicking “Continue” below, you agree that you are at least eighteen years of age, have read the Meeting Room & Behavior Policies and agree to comply therewith. You agree to be responsible to the Spartanburg County Public Libraries for the use and care of Library property and facilities. You understand that your responsibilities include: